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Law firms engaged in complex litigation need to share case information and work products with their clients and the client’s corporate counsel, and in some cases with associating counsel, expert witnesses and litigation consultants. Information dissemination must be controlled to prevent violations of work product doctrine and attorney-client privilege. Communication of information using email and other electronic messaging systems makes it difficult to ensure everyone has access to the information they need, and that information is not inadvertently disseminated to the wrong parties resulting in a waver of attorney-client privilege.
Epok software allows law firms to deploy state of the art collaboration systems, such as Microsoft SharePoint, to securely share information with the relevant parties in any legal activity. Epok’s solution improves the efficiency of legal communications by ensuring that everyone has controlled access to the information he or she needs, while ensuring that confidentiality, work product protections and attorney-client privilege are maintained.
With Epok software:
- Confidentiality, work product protection and attorney-client privilege can be enforced at the site, document library and document level. This allows legal team managers to control the access of partners, associates, paralegals, clients and third parties to only the information they need and that they are entitled to see.
- Controls such as automatic access expiration, watermarks, policy acknowledgements, access logs and others within the SharePoint environment dramatically limit opportunities for inadvertent disclosure and other malfeasance.
- Users can instantly view a dynamic list of all legal matters for which he or she has access authorization. In addition, basic terms and conditions of access can be presented at sign-in reminding each user of his or her responsibilities and obligations regarding the information available.
- Each client can manage and maintain their own list of authorized users and groups for their sites, libraries and documents, which relieves legal IT departments from the cumbersome task of managing accounts for extranet users.
- Users from geographically dispersed offices, that may use different authentication systems, can single sign-on to SharePoint sites hosted in any office.
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